Here is the overall planning and design process for creating your perfect wedding day
A wedding reception comprises of a lot more than just venue. It is worth listing everything that you need to put together for a wedding reception up front, so you are not surprised later!
A wedding reception package includes: venue, event planning, tables, chairs, linens, china, silverware, glassware, meals, soda, coffee, water service, dessert cutting and plating, event coordination, DJ, event staff, event security, cleaning, taxes, and gratuities.
All this, at Rosehenge Hall costs about $70 per person or more, depending on options. In other words, around $7,000 for a 100 person wedding reception. While this is not a lot compared to what people end up paying when they try to piece a reception with 5 - 12 vendors by themselves, some people think they can do better.
If you want an awesome, worry free day for a reasonable budget, we'd love to chat with you.
Is Your Date Fixed or Flexible?
You can check dates online to see what is available. Saturdays get booked 12 - 16 months out, so if the date is important to you, act fast. Click here to check dates.
Take five minutes a do the virtual tour! You can click around the building to see it during the day and during a reception. Let's make sure we're a good fit for you. Click here, and then drag the view, click the arrows... explore.
Come for an In Person Tour
So, you can afford it, and you like! Now we really like you! Kidding. We always LOVED you! :)
At the tour, or even before, we will create a detailed quote for you. Everything that is included will be detailed and priced. Everything else that we have to offer but is not included will also be detailed, again, so you will never be surprised.
Decision & Reservation
If you want to reserve the date for you and tell everyone else in the world that this date is just for you and no one else, we need you to make a commitment. Pay 10% down. This is refundable for 1 week, and then we're both committed to create awesomeness!
Once your reservation 10% is paid, we'll be available to meet with you and discuss your wedding day. We'll show you pictures of past events, discuss your ideas and wishes, and we will create a detailed day of plan, that will also be emailed to you, to share with your crew.
Open House / Food Tasting
Once a month we hold a food tasting and showcase in house vendors: photographers, florist, baker, decorators, DJ.
Full dinner is served and then we do our best to entertain you for 20 minutes or so. Then we take the time to answer all your questions. It is not too long, and rather fun outing.
4 people are free, and extras $10 each.
This is by appointment only!
Once you have the wedding day plan, please schedule meetings with any vendors you booked, through us or not. Here are the vendors that can be selected as part of your package:
Floral arrangements decorator
Florist / fresh flowers designer
Photographer / Engagement shoot
Questions, Changes, and Balance Updates
Email us any time with questions or changes to your package or plan
Whenever you send a payment, we'll acknowledge and send you an updated balance
Texts: not so good.
Second planning meeting
We will meet again for an update design meeting closer to your wedding. This meeting is to ensure that we know exactly how you want the day to go, and to give you a warm fuzzy that we got it.
One week before your wedding day we will need your final guest count and any changes to the plan you might have made
At this point, we will adjust your package based on your final guest count, so that you pay only for the people who said are coming. If your guest count went down, you will get a refund, and if the guest count went up, the balance will be due before the wedding day.
For your wedding day you will be assigned an event manager, or day-of coordinator. The day-of coordinator will call you ahead of time to go over the party plan, and to confirm with you a date for setup and decorations drop off. If there is no event the day before yours we can start early, if not, most of the set up will be done sometime between midnight and the time your guests arrive on your wedding day.
Decor drop off
Best practice is to drop off decor the day of your rehearsal, minimizing the number of trips you need to make. We will confirm that all of your decor boxes are labeled and that all decor has been listed on the layout and timeline.
If there is no event the day before your wedding, we'll set up the room with you. If there is an event, we'll set up the room for you on your wedding day.
Rehearsal and rehearsal dinner
A rehearsal is a walk through the ceremony. If held at the venue, we will help you with this.
A rehearsal dinner is usually held at a restaurant or at home. We're typically not involved in this.
We’ll handle all the details, all you need to do is relax and enjoy the day!
Throughout the day we will prompt you for what is next.
Should you want anything, just ask.
Should you change your mind about the schedule, just say so.
The party ends at midnight when you turn into a pumpkin, go home, and live happily ever after.
Pick up decor
Towards the end of the night we will package your decorations so that we can load them in your cars around midnight. Everything must go with you or your parents that night, so we can clean the place up, writhe in pain for a while, and then, maybe, get reacquainted with our families.
Enjoy being married!
Don’t forget to leave us a five star review after your fab wedding!
STAFF AVAILABILITY AGREEMENT
We guarantee that a qualified representative will be on site for your wedding to provide the services you reserved; while we will do our best to provide the person you’ve requested, circumstances beyond our control may make it necessary for us to replace the representative you chose with another one. We reserve the right to substitute the chosen representative in such cases. A refund will not be given in such circumstances. However, should we be unable to provide a substitute, you will receive a full refund of funds paid for that service and a $50 payment as an apology. This is our availability guarantee.
CHANGES AND AGREEMENT TERMS
Are included in the quote/agreement PDF document. Please review. You have one week from the agreement date to cancel of request changes to the terms. After that first week, the agreement will be in effect.
PAYMENTS, RESCHEDULING, AND CANCELLATIONS
Customer agrees to make payments based on the payments schedule included in their agreement. If total amount paid is less than minimum required based on the Total Payments schedule, Company may cancel the reservation and keep all funds paid to date. Prior to taking this action, Company would give Customer one written and phone notice and a week to remedy the situation by bringing the amount paid up to minimum required per the schedule.
Should Customer cancel the Event for any reason, the CANCEL FEE becomes due immediately, and Customer agrees to remit funds to cover the difference within 7 days to Company. Should Customer fail to do so, Company may refer Customer to a collections service, and Customer agrees to pay any and all collection costs.
Reschedule Fee - is the cost to be paid by Customer to Company, in case Customer wants to change the event date to an alternative date.
Flex Resched. Fee (or Flexible Rescheduling Fee) - is the Cost to be paid by Customer to Company in case Customer wants to change the event date to a completely new date, that is an open and available date within 120 calendar days from the moment the Customer decides to make this date change.